Freedom of Information
Information available from Sandwich Town Council under the Model Publication Scheme
Sandwich Town Council
Guildhall
Sandwich
Kent CT13 9AH
Tel: 01304 617197
Fax: 01304 620170
Offices open from:
9am - 5pm Monday to Friday
excluding Bank Holiday
Cost of publications:
Website: There will be no charge for information obtained from the website
Hard Copies for all information will be charged at 5p per sheet (black and white copies only available from Council Offices)
- Class 1 - Who we are & what we do (Organisational information, structures, locations & contacts)
- Class2 - What we spend & how we spend it (Finanacial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
- Class 3 - What our priorities are & how we are doing (Strategies & plans, performance indicators, audits, inspections & reviews)
- Class 4 - How we make decisions (Decision making processes and records of decisions)
- Class 5 - Our policies and Procedures (Current written protocols, policies, and procedures for delivering our services and responsibilities)
- Class 6 - Lists and Registers (Currently maintained lists and registers only)
- Class 7 - The services we offer (information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
| Information | How it can be obtained |
|---|---|
| Class 1 - Who we are & what we do (Organisational information, structures, locations & contacts) | |
| Who's Who on the Council & its Committees | Website / Hard Copy |
| Contact details for Town Clerk & Council Members | Website / Hard Copy |
| Location Details of main Council Office & Accessibility details | Website |
| Staffing Structure | Hard Copy / Staff Structure (pdf) |
| Back to Top | |
Class 2 - What we spend & how we spend it (Finanacial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
|
| Annual return form and report by auditor | Website / Hard Copy |
| Finalised Budget | Hard copy |
| Precept | Hard copy |
| Borrowing approval letter | Not Applicable |
| Financial Standing Orders & Regulations | Hard copy / Finacial Regulations (pdf) |
| Grants given and received | Hard Copy |
| List of current contracts awarded and value of contract | Hard Copy |
| Members' allowances and expenses | Website / Hard Copy |
| Back to Top | |
| Class 3 - What our priorities are & how we are doing (Strategies & plans, performance indicators, audits, inspections & reviews) | |
| STARR Initiative Healthcheck | Hard Copy |
| Annual Report to Parish or Community Meeting | Website / Hard Copy |
| Quality Status | Hard Copy |
| Local charters drawn up in accordance with DCLG guidelines | Not Applicable |
| Back to Top | |
| Class 4 - How we make decisions (Decision making processes and records of decisions) | |
| Timetable of meetings (Council, any committee/sub-committee meetings) | Website / Hard Copy |
| Agendas of meetings | Website / Hard Copy |
| Minutes of meetings (as above) - nb. this will exclude information that is properly regarded as private to the meeting | Website / Hard Copy |
| Reports presented to council meetings - nb. this will exclude information that is properly regarded as private to the meeting | Hard Copy |
| Responses to consultation papers | Hard Copy |
| Responses to planning applications | Hard Copy |
| Bye-laws | Hard Copy |
| Back to Top | |
| Class 5 - Our policies and Procedures (Current written protocols, policies, and procedures for delivering our services and responsibilities) | |
| Policies and procedures for the conduct of council business: | |
| Procedural standing orders | Hard Copy / Standing Orders (pdf) |
| Committee and Sub-committee terms of reference | Hard Copy |
| Delegated authority in respect of officers | Hard Copy |
| Code of Conduct | Hard Copy |
| Policy Statements | Hard Copy |
| Policies and procedures for the provision of services and about the employment of staff: | |
| Internal policies relating to the delivery of services/job descriptions | Hard Copy |
| Disability Discrimination policy | Hard Copy / Disability Discrimination policy (pdf) |
| Equality and diversity policy | Hard Copy |
| Health and safety policies | Hard Copy / Health & Safety Policy (pdf) |
| Recruitment polices | Hard Copy / Recuitment Policy (pdf) |
| Policies and procedures for handling requests for information | Hard Copy / Information Requests (pdf) |
| Complaints procedures (including those covering requests for information and operating the publication scheme) | Hard Copy / Complaints Procedure (pdf) |
| Other Policies: | |
| Information security policy | Hard Copy / Information Security Policy (pdf) |
| Records management policies (records retention, destruction and archive) | Hard Copy / Records Management(pdf) |
| Data protection policies | Hard Copy / Data Protection policy (pdf) |
| Schedule of charges (for the publication of information) | Website / Hard Copy |
| Back to Top | |
| Class 6 - Lists and Registers (Currently maintained lists and registers only) | |
| Any publicly available register or list (if any are held this should be publicised, in most circumstances existing access provisions will suffice) | Hard Copy |
| Assets Register | Hard Copy |
| Disclosure Log (indicating the information that has been provided in response to requests, recommended as good practice, but may not be held by parish councils) | Hard Copy |
| Register of members' interests | Hard Copy |
| Register of gifts and hospitality | Hard Copy |
| Back to Top | |
| Class 7 - The services we offer (information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) | |
| Current information only: | |
| Allotments | Hard Copy |
| Buriel grounds and closed churchyards | Not Applicable |
| Community centres and village halls | Hard Copy |
| Parks, playing fields and recreational facilities | Hard Copy |
| Seating, litter bins, clocks, memoerials and lighting | Not Applicable |
| Bus shelters | Hard Copy |
| Markets | Hard Copy |
| Public conveniencies | Not Applicable |
| Agency agreements | Not Applicable |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Not Applicable |
| Newsletter | Website / Hard Copy |
| Back to Top | |
| Additional Information | |
| Any information that is not itemised by the lists above will be published here. | |
| Schedule of Charges | ||
|---|---|---|
| Type of Charge | Description | Basis of Charge |
| Disbursement cost | Photocopying at 5p per sheet (black & white) | Actual cost 5p per sheet |
| Postage | Actual cost of Royal Mail standard 2nd Class | |
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