Sandwich Town Market

 SANDWICH TOWN COUNCIL MARKET REGULATIONS

THURSDAY and SATURDAY MARKET

INTRODUCTION

1. Definitions and Interpretation

In these regulations:

1.1      ‘The Council’ means Sandwich Town Council.

1.2      The ‘Market’ means the Thursday Market held on behalf of Sandwich Town Council.

1.3      ‘The Market Manager’ means, for the time being, Market Manager Gill Gray – Town Clerk.

1.4      ‘Stall’ includes a standing bench table place, gazebo, pitch, or space in the Market and used or intended to be used for the sale of goods.

1.5      ‘Goods’ includes provisions, commodities and articles brought into the Market for the purpose of sale.

Contraventions of Regulations

2.1     These regulations govern the use of stalls/pitches in the Market by stallholders/traders.

2.2     Any stallholder who contravenes any of the regulations relating to the Market, at the absolute discretion of the Market Manager / any officer of Sandwich Town Council, shall be refused permission to pitch a stall in the Market.

Operating Times, Fees, and Measurement of Stalls

3.1      Prescribed Days, Hours, and Fees

3.1.1   Market Day is Thursday.

3.1.2   All vehicles are to be off the forecourt by 08.30am and will not return until the trader has finished selling and has packed up their stall to the point where loading is required, at the very earliest 1.30pm.

3.1.3   The Market Hours for selling are from 8.30am to 1.30pm.  Stall holders may not leave the Market before 1.30pm, unless prior permission is obtained from the Market Manager.

3.1.4   Payment will be taken on the day each week and you will be able to pay cash or by debit card (this can only be done inside the Guildhall)

3.1.5   Fees: Up to a 3m x 3m pitch – £15.00 per day.  Double Pitch £30.00 per day.  Additional pitches or alternative set ups – price on application.

Electricity hire – price on application.

Cancellation charges – Full pitch fee (if Market Manager is not notified by Noon on Tuesday of said week).

The Town Council has a supply of gazebos which will be available on a first come first served basis, at no additional cost. If required, tables are available to hire from the Town Council at a cost of £5.00 per day per table.

• Stall Area

3.2.1   The measurement of the stalls shall include only that area of ground immediately below the gazebo roof.  Stallholders are asked not to extend passed their designated area of hire.

• Where a stallholder wishes to extend the area of their stall for the display of items, they may do so only with the express permission of the Market Manager and will incur an extra fee.
• Stalls shall be constructed and erected as to prevent any damage to the surface of the forecourt. It is important that the surface of the forecourt/square is kept free from oil or grease; any incidents of spillage will incur clean up charges as a result.
• The layout of the stalls will be determined by the Market Manager. Due to certain traders requiring electricity, you will be given a specific location.
• The entrance to the Museum must be kept clear of traders and Market customers at all times.
• Stall holders should have their business name clearly displayed, and information about provenance of goods would be preferred. Presentation of stalls may affect position prominence within the Market.

Reservation and Allocation of Pitches

4.1      Reservation of Pitches

 4.1.1   Any stallholder wishing to attend Sandwich Thursday Market on a regular basis may request that the Market Manager reserves a pitch for them on a weekly basis, subject to two weeks pitch fee being held as a deposit (repayable when the stall holder relinquishes their pitch and subject to any deductions that are due i.e., lack of attendance and litter clearance).  Any such reservation of stalls/pitches will be at the Market Manager’s discretion and they will consider, amongst other matters, the stallholder’s previous attendance and payment of stall fees.

4.1.2   No property belonging to stallholders shall be kept on the Market site or in the Guildhall building outside of Market days.

4.2      Time limit for reservation of pitch

4.2.1   A pitch which is reserved for a regular Stallholder will only be held until 08:30am.  If a stallholder is not present by this time, they will be deemed absent from the market. Unless the Market Manager has been informed and has approved late arrival.

4.2.2   After the time as detailed in 4.2.1 above the Market Manager may re-allocate the pitch to another stallholder.

4.3      Non-Attendance

4.3.1   Stallholders will deliver notice of absence for whatever reason to the Market Manager by Noon on the Tuesday of said week prior to the planned absence.

4.4      Surrender of Pitches

 Any regular Stallholder who wishes to give up their reserved pitch on any Market Day shall give two weeks’ notice of this intent to the Market Manager.

4.5      Names and Addresses

Both regular and casual stallholders will inform the Market Manager of their name, address, email address and mobile telephone number, and in the case of regular stallholders, any change in contact details.  These details will also be held by Sandwich Town Council.  Both the Market Manager and Council will adhere strictly to the Council Privacy Policy, which can be found on the Council’s website at sandwichtowncouncil.gov.uk.  Stallholders will only be contacted in relation to market matters and their private details will not be shared with any third party.

Prevention of Obstruction, Nuisance or Damage

5.1      Storage of goods

All stallholders’ goods, wares, empty crates/packaging, and refuse shall be stored within the area allocated to the stallholder.

5.2      Vehicles

• No stallholder shall bring onto the Market any vehicle without the permission of the Market Manager.

5.2.2   No vehicle shall be left on the Market site without the permission of the Market Manager and when so left shall not obstruct any pavement or footpath or shop front/museum entrance. Neither shall it cause nuisance or inconvenience to any stallholder or adjacent occupiers of property.

5.3      Noise

• The use of amplified music or voice on a stall may only take place with the specific permission of the Market Manager. The use of loudspeakers for advertising for trade or business on the Market is prohibited.
• Stallholders will ensure any authorised amplified music or voice shall not cause a nuisance to the public, adjacent occupiers of property, or other stallholders.
• Stallholders shall immediately switch off and cease to use amplification, or shall reduce it, to a level set by the Market Manager if so instructed.
• Closure

Stallholders shall not clear or cleanse their stalls until 1.30pm except with the specific permission of the Market Manager.

 Hygiene

• Litter

 Stallholders shall keep their stalls, fittings, and the area around and beneath their stalls clean and free from litter at all times. Any refuse of any description shall be kept in an appropriate receptacle.  The Stallholder has ultimate responsibility for removal of all litter arising and the Council will fine stallholders for litter and mess left behind.

• Cleansing of stalls

 Stallholders shall ensure that accumulations of refuse resulting from the operation of their stalls are regularly removed and placed in the appropriate receptacle or disposed of as instructed by the Market Manager.

6.2.2   Stallholders shall, upon the closure of the Market, ensure that all refuse and litter is cleared and disposed of to the satisfaction of the Market Manager, prior to leaving the Market site.  You will be fined for any rubbish or mess that is left behind within your pitch area and until this is paid, repeat offenders may jeopardise their future at the Market.

Compliance with Statutory Requirements

7.1.     Stallholders shall comply with all the relevant statutory requirements. All stallholders involved in the sale of food shall comply with the requirements of all relevant legislation including the Food Safety Act 1990 and the Food Safety (General Food Hygiene) Regulations 1995.

7.2      Stallholders shall comply with the requirements of the Health and Safety at Work etc. Act 1974 and all the relevant regulations.

Insurances

 All stallholders (regular or casual) shall hold a valid insurance policy for public liability for claims of up to £5,000,000 (five million pounds). All stallholders will produce a copy of their current public liability insurance certificate for Sandwich Town Council (this can be emailed to [email protected]).

9        Compliance with Directions of Market Manager

Stallholders shall comply with all directions of the Market Manager / Sandwich Town Council officers.

Termination

 All allocations of stalls/pitches are made on the express understanding that they may be terminated immediately by the Market Manager in the event of any contravention by a stallholder of these regulations.

Goods Offered for Sale

Stallholders shall sell or offer for sale from their stalls/pitches only those goods approved beforehand by the Market Manager /Sandwich Town Council Town Clerk.

Complaints

Any complaint with regard to these regulations or the operation of the Market must be made in writing to Sandwich Town Council and delivered to the Town Clerk, Gill Gray.